13-Month Contract

We are seeking an experienced Office Administrator with strong organisational and communication skills. We are seeking a bright, enthusiastic individual who can take responsibility for all aspects of the office.

This is a wonderful opportunity to join an award-winning Architectural practice in the Christchurch CBD, on a 13-month contract basis.

About this Role:

  • 13-month full time contract position (covering maternity leave)
  • Working Monday-Friday, 8.30am - 5.00pm
  • Must be available to start 26th of November 2018

Duties and Responsibilities:

  • Front of house - welcoming clients, consultants, etc. arriving in the office for meetings or enquiries
  • Making coffee and tea
  • Answering phones
  • Attending to incoming office emails
  • Office diary management
  • Maintaining stationary and office supplies
  • Updating and maintaining office databases
  • Organizing staff meetings, staff social functions, morning and afternoon teas, etc.
  • Processing of staff fortnightly payroll
  • Processing of monthly invoices (payables and receivables)
  • Monthly bill payments and account reconciliation
  • Assisting with typing of contracts, letters and filing project information
  • Assisting with EOI’s and RFP’s
  • Assisting with Human Resources and attending meetings and taking minutes as necessary
  • Assisting the management team as requested
  • Help maintain a clean tidy office

To be successful in this role you will have reception and administration / P.A. experience. You will also have the following qualities and skills:

MS Word and Excel skills

  • Experience with accounts, payroll and timesheet systems - Xero, iPayroll, WorkflowMax or similar
  • NZ Drivers licence

  • Experience in the Architectural or Construction Industry is preferred

Your application should include:

  • Cover letter outlining your motivation for working with Sheppard & Rout Architects
  • C.V. outlining skills and work experience

Email your application to: admin@sheprout.com